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If you are a professional photographer, you are a business owner, and as such you need to protect your work, and also ensure your clients are getting what they need. Here are 10 'need to know' guidelines to think about specifically for contracts between a client and a professional photographer. 

1. Have One! Always Sign a Contract!

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The first rule of thumb for protecting your work is, have a contract, and have it signed.  You may think that you don't have to worry about contracts--that stating everything clearly and upfront is enough. Unfortunately, that's  never enough. People will forget what you say, and some people can even be unscrupulous when it comes to things like this. You need to protect yourself and your work. The best way is to get it all down in writing. This might seem like a daunting task, but don't worry! There are many options as to contract templates for any type of event or situation, you just need to choose the one that best works for you.

Professional Photographers of America provides lots of useful contract and model release templates for free! Consider joining today for a lot more resources that will help you be more protected and more profitable. 

2. Keep Your Contract Simple and Clear!

If you can't find a template that has everything you need on it, or you're just not satisfied with the wording, you can always edit them or create your own. If you create your own, it's always good practice to have a licensed attorney take a look, especially since laws differ from state to state. When you do this, make things as simple and clear as you can. It can seem a bit intimidating, but it doesn't need to be. Start by making a list of everything you need to include, like pricing, timeframes, revisions, and payment methods. You can add other things depending on the situation or event, just cover all the pertinent information, and make sure that both you and your client are covered. The best contracts cover all the bases clearly so that the artist and the client both feel comfortable with signing it.

3. Make it Easy to Read

Your contract doesn't need to be a convoluted mess of big words and phrases. You shouldn't need to include a dictionary when you present it to prospective clients. Don't get too wordy with legal jargon, and make sure that the people signing it understand exactly what you are proposing for the potential job. It's always a good idea to be mindful of the fact that if you aren't a lawyer, and you can read it and understand what it's saying, then the client probably can, too. Still, make sure they know it's okay to clarify things if they need to. Just make it easy for them to ask you.

4. Make it Yours - Adapt the Language to Your Services 

Your work is unique and stands out; that's why you are marketable. Your contracts should be as uniquely yours as your work is. There are several ways to make a contract "yours." Here are a few:

  • Create a unique letterhead
  • Include your pricing, payment options and timeframes
  • Make your own schedule and timeline based on your work habits
  • Create different contracts based on events or client needs
All of these things, when added in, will help make the contract unique to you and your client's requirements.

5. Document Changes (Make Sure You Have a Paper/Email Trail)

No matter how thorough you are about writing your contract, there will be times when the unexpected happens. Life, nature, and even equipment can all be a factor in things changing at a moment's notice. When these things affect you to the point that changes need to be made in the contract, things can get tricky. But you can still keep everything under control if you just document every change that has been made. Changes that should be well documented include:

  • Changes in deadlines
  • Pay schedules
  • Any modifications made to the original contract
Avoid unnecessary stress by keeping things organized from the start. For example, there are times when changes have to be made and agreed upon via email. When this happens, keep all emails relating to revisions in a unique, label each client's folder clearly so they can be accessed easily, and not accidently deleted. If possible, also have your client sign off on changes (electronic signatures will suffice).

6. Discuss Payment/Pricing and Terms of Your Services

Pricing and payment can be a difficult subject, especially if you haven't clearly defined your brand's worth, but it is one of the most important parts of the conhttp://bemore.ppa.com/free-release/tract. It can't be overlooked, or glossed over. Pricing and payment terms need to be laid out clearly. Once you have decided how much your work and particular brand is worth, you need to cover how you will get paid in the contract. It can be broken down so you get a percentage of the payment up front, and some full payment after all work is completed, or in steps throughout the process. It's up to you, but make sure it is stated clearly. Some things to consider when covering pricing are:

  • How much is to be paid
  • When it is to be paid (include the terms and payment over time options, if applicable)
  • How payment will be accepted
  • If there is a grace period on any payment due date
  • Consider if money paid upfront is a retainer or a deposit (varies by state, most are retainer)

7. Have a Model Release

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Often times, photographers work with models. This adds an entirely different element to the process. Whenever you are photographing a live subject, have them sign a release. If you don't, it may come back and bite you in the end. People can be very particular about having their images or likeness spread around. But if you have a model release clearly stating that you own the copyright for your work, also include purposes the image may be used for (marketing/social media/competitions, etc.). Phrases like "including, but not limited to" also help, within reason.

For customizable model releases and access to plenty of copyright resources, consider becoming a member of Professional Photographers of America (PPA).

8. Copyright and Release

When covering copyright and licensing laws it can be confusing, and a little tricky to navigate. This is where it would be prudent for you to do some research. Make sure you have a clear understanding of what you want to be able to do with your art, and what you will allow others to do with it. It's important to establish that you own the copyright for your work, and that you decide how it will be shared. There are many resources published by Professional Photographers of America (PPA) where copyright laws are covered. Knowing and understanding the laws will ensure that you and your work are covered as well. A quick visit to PPA's copyright resources can be helpful (and free!), but when it doubt, it's always prudent to check with a local copyright attorney for a contract review. 

9. Get. Your. Contract. Signed!

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We cannot emphasize enough how pointless it is to have a contract if it is not signed. Until you have signatures from your clients showing they agree to the terms and conditions, your contract is just a piece of paper. A signature from your client shows you are hired, and a signature from you commits you to the job, and confirms that you are the righteous copyright owner. So... GET. IT. SIGNED!

10. Jointly Review the Contract, and Update It as Needed

As a final step, make sure you review all the important details of the contract with your clients, and update anything that needs to be updated. Make sure that all the bases are covered to avoid any conflicts or confusion later. For any updates that need to be made, refer back to point number 5, document them, and keep those updates well organized and accessible.

Having a contract does not just protect you and your work. It is every bit as important to your clients, making them feel that their investments are well protected. Your clients should be just as happy and comfortable with the arrangements as you are. Keep these 10 guidelines in mind to keep happy clients, while protecting yourself and your work as well.

Looking for a contract or model release template? PPA has created the basics to start you off. Give it a try! Interested in finding out about all the other benefits that PPA has to offer its members? Check out the photographers' bullet list of benefits, perks, and savings that come with being a part of Professional Photographers of America, and then consider joining today!

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By David Eun

Clients are the lifeblood of any business, and the same applies to you and your photography studio. Convincing them to do business with you, though, isn't as simple as it sounds. Whether you are veteran in the game or a brand-new photographer who just opened up a studio, everyone can use help in bringing new faces through their doors.

So, here are 7 ways to garner more clients:

1) Referrals
• This is the oldest/most practical method in the book. Referrals from loyal customers are cost-efficient ways to gain more clients fairly quickly. Offer incentives, such as punch cards or discounts, to encourage more referrals!

2) Customer Service
• The client experience needs to be top-notch. Not only will that further incentivize current clients to refer you to others positively, but it will also ensure they don't hate you. Even one nasty review on Yelp can tarnish your image.

3) Networking
• With the exception of direct competitors, networking with other photographers and vendors greatly increases your reach in regards to finding prospective clients. Shoot out some emails or leave business cards in person. Network! You can get started on theLoop, PPA's members-only social network.

4) SEO
• Search Engine Optimization plays a significant role in the amount of exposure businesses obtain in the digital realm, which virtually everyone uses. Take a quick - and cheap - SEO course online (there are several great PPAedu videos on the subject you can watch) or hire a professional. It helps a lot.

5) Live Feeds
• Social Media, such as Instagram and Facebook, allows you to host live videos with your followers. You can show your audience behind the scenes work in your next photo shoot or hold a Q&A session. People love connection!

6) Social Media Advertising
• You can run a business without social media presence, but doing so is ill-advised. The world is becoming more and more digital every year, so having a few advertisements on social media platforms gets your name out there immensely.

7) Magazine Advertising
• If you're going to advertise, investing in more traditional methods still works. Make sure to advertise in magazines that are related to your client's interests. Also, double check to see a lead list is also included!

PPA takes pride in seeing its photographers succeed in their business endeavors. People will come up with crazy, unorthodox marketing schemes, which do have their place. But, we believe by following at least these 7 tips, your path to a profitable profession looks clear and straight. Looking for additional ways to help get your name out there and increase business? Check out your FREE See The Difference resources. Not currently a PPA member? Find out more about all the benefits offered to PPA members and how you can join today!

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By Lisa Sharer

Just picture it. You're a young, excited kid. You're getting ready to dig up a time capsule that was placed underground a decade before you. You're excited to pop that bad boy open and go to town reading the letters, pulling out pictures, and toying with any other goodies you might find inside.

So you get out your shovel, you move that rock, and you start to dig. You feel a hard spot in the ground and you fall to your knees and start scooping out handfuls of dirt. You pull up a box, you tear it open, and you find this:

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No personal hand-written notes, no tangible photos, no goodies. A piece of hardware. A piece of hardware that may not have the correct cables to work with your current system, and no instructions on how to explore what's inside! Upon seeing an item named "Time Capsule," we thought, how disappointing this would be if our children found this below ground.

Yes, this hardware is important these days. So please, PLEASE, create backups of your data! But don't mistake this as the future of your photography legacy. Think about your inner child, and help your clients think about their inner child. Print is still as powerful as it was when the first photograph came to be. Photographers, we need to keep that moment of seeing a first printed photo of a wedding, that image of a newborn, the TIME CAPSULES, as special as it has always been.

If you feel the same way, it's time to join the movement! The Print Movement is a collection of photographers and print partners that are focused on saving and building up the print industry. It's important for photographers, it's important for your clients, it's important to our culture. So, join today!


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By Lisa Sharer

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Snail mail is dying. When it comes to marketing efforts, our world is moving towards the digital age. One very important marketing platform is email. While this should not be your only form of reaching your audience, it is a crucial part of any marketing plan.

It would be nice to just send a personal email from Gmail, but you may want to look into something that says "Professional Photographer." In this case, it's best to find an email-marketing platform that will help you navigate the world of email design, structure, and deployment.

"So, where do I start?" you make ask. Luckily, Professional Photographer magazine has already done some of the legwork for you. Here are 8 Email Marketing Options for Your Business. As is mentioned, you will want to pick the best service for your needs. So take advantage of free trial options, and decide what works for your business needs.

Looking for other ways to help get your name out there and increase business? Check out your FREE See The Difference resources. Not currently a PPA member? Find out more about all the benefits offered to PPA members and how you can join today!

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By Lisa Sharer

People came from far and wide to San Antonio for the annual professional photographers' conference, Imaging USA 2017, to hear amazing speakers, and absorb their wisdom. Of all the educational series featured at the event, the PRINT program talks emphasize print product sales as a core component of your photography business. Now, you can get an exclusive look at the live recording of this inspiring program. Watch Photographers and Print Artists Tim Walden, Allison Tyler Jones, and the world-renowned photographer, Sue Bryce, as they walk you through their processes. Each speaker has unique experiences that you can apply in your everyday business to help you sell more prints.



When you're done hanging on their every word, join the PRINT movement! Once you sign up, you'll get monthly tips, info, tools, videos, etc. to help you grow as a Print Artist and help you grow your photography business. (By the way, these resources will be completely FREE to you!)

Editor's Note: This post was originally published in April 2017. It has been updated for accuracy and comprehensiveness.

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By James Yates
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You can't go it alone and be successful in your business (well, you can...but it's much harder...and did we mention lonely?) You need the support of your peers and, when it comes to connecting professional photographers, PPA offers a lot of opportunities.

PPA has amazing online education available to its members, of course, but sometimes it's best to get out from behind the computer! Take advantage of opportunities to Be More Connected that involve directly interacting with an instructor and/or fellow photographers live and in person. If face-to-face, in-person learning works better for you, then PPA has you covered!

  • Super 1 Day Events: Super 1 Day events occur bi-annually for two weeks and are facilitated by professional photographers looking to share their knowledge and experience with others. During Super 1 Day events, you get the opportunity to take part in day-long workshops covering a huge cross-section of topics. These are fantastic opportunities to hone your skills in addition to networking with your peers! Register now for Super 1 Day!

  • PPA Affiliate Schools: PPA has partnered with photography schools all over the country-and even in others- to provide professionals with in-person educational opportunities for one week each year. And like Super 1 Day, taking advantage of classes offered in these Affiliate Schools is not only a great way to become a better photographer, but also a great way to meet other pros just like you!

  • Photographic Competitions: All artists need to feel a sense of belonging and, according to Anne Geddes, PPA gave her "the fellowship and opportunities for my work to be reviewed and judged by my peers through photographic competitions, and it helped build my confidence and credibility as a photographer." Anne says, "There is a camaraderie that comes from entering your best images in print competitions. The judges are all walking up and 'sniffing' your print, as we used to joke. A judge says, 'You know, I don't think it's good enough for...' It's character building." PPA competitions begin at the start of the year at the district level and continue to the International Photographic Competition every summer.

  • Imaging USA: The world's largest, strongest and longest-running photography expo and convention continues to get bigger and better! 2018 is set to be no exception. Imaging USA will set up shop in Nashville, Tennessee. That's right. We'll be invading the Music City for three amazing days (six with pre-con!) of Imaging USA, January 14-16, 2018. You can't help but Be More Connected with a trip to Imaging USA! 

So get up, get out and get to learning! PPA is always adding ways to Be More Connected as a member. Learn more now at PPA.com/Connected. 


By Lisa Sharer

In 30 or 40 years, how will you remember the most important moments of your life? It's a question that the print industry is asking during this technological age. According to a nationwide survey conducted by Professional Photographers of America (PPA), consumers are printing significantly less than the generations before them.

In some homes, photo albums do not exist. For some people, printing photos is not even on their radar. People are leaving everything in the cloud, and assuming their coveted images will be safe forever there. But if there's anything we know, it's that technology has the potential to crash, delete images and possibly even wipe files off the face of the earth.

This infographic illustrates the very scary truth about consumers' relationship with printing photography products. While we would like to believe that everything will be fine on a computer or in the cloud, we can never really be sure. Even if they are safe, are consumers planning to share their family photos from a desktop? Will people walk into each other's homes and bypass blank walls to head directly to the computer?

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Tangible, visible, printed images are the only thing that can really tell the story of our most precious moments. Generally speaking, don't you see children more fascinated by the family photos throughout the home folders on a computer screen? And as adults, will they wonder why their parents aren't proudly displaying their special moments? Will that one photo make as much of an impact to the newlyweds that choose only to share via their social media?

These are all valid concerns, and they start with the photographer. As photography professionals, it is our obligation to give the full scope of a photo session, including the printed works that follow. This infographic shows the awe-inducing effects of the technological age as well as the importance of bringing home a printed image that will let the subjects beam with love and pride, and that they will be able to share with generations to come.

To learn more about The Print Movement and how printing can help reinforce the photographic industry, visit PRINTmovement.org. You'll find an array of statistics, valuable information, as well as resources to help you sell print products from your own studio. It's time to start the (re)evolution of print!

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About the author:
Lisa Sharer is the Marketing Campaign Manager at Professional Photographers of America. As a Creative Writing graduate, she loves any chance at getting pen to paper. When she's not being creative in the workplace, she can be found skating with the Atlanta Rollergirls or volunteering with the Weloveatl Project. Or really - snuggling with the dogs.
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By Lisa Sharer

It's happened to all of us. Probably more than once. Someone asks you what your rate is, and when they hear it, they are appalled. You start to feel a little flush. You start to think, maybe I went too high. You start to want to back into the nearest bush.

We're here to tell you to kick that bush to the curb! Part of becoming a professional photographer starts with confidence. If every photographer folds, then no one gets paid. By demanding a solid rate, you're not only helping yourself, you're helping all the photographers that come after you.

Here's a recent, completely real, interaction that we applaud:

A photographer is out and about taking pictures. He is approached by a gentleman who notices him.

Gentleman: You take pictures?

Photographer: Yes.

Gentleman: How much do you charge?

Photographer: It really depends on what you want.

Gentleman: Just walking around downtown with you taking pictures of me.

Photographer: My portrait sessions start at $$.

Gentleman: (Laughs) Oh, come on, man.

Photographer: (Without hesitation) This is my full-time job, and I'm really good at it. Here's my card. Check out my portfolio, and let me know if you're interested.

If you believe in yourself, your clients will believe in you. Set your prices, stick by them, and above all, do NOT be embarrassed by them. Remember that you spend many hours--collective portions of your life--perfecting your craft and building a business. You have every right to charge fairly for your service, and you should never be ashamed of it.

"Listen up photographers. Know what you're worth. State it with conviction. Know when to bend, but know that bending should be the exception. There will be clients that will see your worth and pay your fee." 
                     - Aaron Coury, Photographer.

If you would like more help on how to sell yourself and your service, check out PPA's See The Difference® resources. PPA members have access to a plethora of sales and marketing tools to assist in promotion and in-person sales. If you're not a member, you should join today!

Editor's Note: This post was originally published in May 2017. It has been updated for accuracy and comprehensiveness.
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By Lisa Sharer


If you've read our previous article Marketing 101 for Photographers, you may have a general idea of SEO (Search Engine Optimization). Now, let's break it down to exactly how it works, and what you can do to optimize your websites for search engines... and ultimately get more clients from improved search results.

Top Level Search Engine Marketing Factors

You probably know of some widely used search engines like Google.com, Yahoo.com, or Bing.com. These sites decide what rank to give to your website amongst the other photography businesses out there in the world and this directly impacts how far up your studio's name appears in a search results page. How they do that raking is a more involved process that you might want to learn to help you improve your own SEO ranking.

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Search engines sort the search results they serve based off a few different factors:

  • Content - Does your content match the search of your potential client?

  • Site Structure and Internal Links - Is it user friendly, and do all your links work?

  • Geographical Location - Are you in or nearby the city where the client is looking for photography?

  • Mobile Optimization - Is your site easy to use on a mobile device (phone, tablet, e-reader, etc.)?

  • Loading Time - How long does it take for your site to load its content (photos, videos, etc.)?

  • Social Signals - Are you getting traffic from social media platforms?

Search engines have "bots" or "crawlers" that visit websites and check each of the items above. Once they have tested those items they then compare your website to other similar websites. Your ranking will depend on how you fare against those sites, which is why it's imperative that you make sure each item is performing at its best.

Improve Your Ranking with Authority & Relevance

Google.com, Yahoo.com, or Bing.com all use two common criteria within the algorithm used to produce search results. And while they all evaluate them differently, there are two key factors for you to understand as they will help with your optimization: 

Authority- A website shows its level of credibility based off how many links tie it to other websites. This is what search engines call the level of 'online authority' and this is where you look to other sites and influencers to help raise your site's authority. When a search engine finds your site through an outside link, it's showing it that you have enough authority that other people/sites trust your content. Beware though, it's not the quantity of links that helps you but their quality. For example, a direct link from PPmag.com would fare better than JoeSchmoPhotography.net.

Relevance-  The content on your site must be relevant to photography or some version of your expertise (portraiture, wedding, etc.) in order to rank higher. That means you'll need to use keywords that speak directly to what your photography business offers to your prospective clients. It's not just the words on your landing pages that you'll need to keep an eye on, though. You'll also want to make sure that your URLs and text formatting are shouting about your business. For example, when PPA wanted to tell you how insurance could help protect photographers, then we created the link PPA.com/BeMoreProtected. Likewise, to emphasize the content relevance of a blog post, it earn will you more SEO brownie point if you embed keywords in the headlines of your blog post, and it is even better yet if you bold keyword-related phrases. Make sure to keep those small things in mind when creating any kind of content, as they make a large difference to the search engines that crawl your site.

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Keywords

When someone does a search online, they generally type in a few keywords. For instance, photographer or family portraits in [location]. These keywords are important to make sure you are attracting quality leads. Of course, it would be amazing to rank #1 for photographer, but if you're not Wikipedia, that's not likely to happen. That's why long tail keywords have become more important than ever to your SEO strategy. You'll need keyword lists in order to run search ads, but it's also important to think about these keywords when creating content for your site.

Remember, those search engine results pages are looking for relevant and authoritative information to improve your ranking. So you will want to include information and keywords that are specific to your specialty and locale. Rather than just "portrait studio," maybe you'll want to include things like "outdoor family photography in [city]" or "high school senior photography in [area]," etc.

Most photographers overlook the power and importance of long tail keywords. Getting by on the basic short tail keyword is fast and takes little to no research. So, of course, we want to get things done quick and easy. However, if you take that route you're missing out on a huge opportunity. Optimizing for long tail keywords will make your site stand out over the quick solution photographers.

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By Lisa Sharer

You may have noticed a few updates to the Print Movement website. We've made a few improvements, added some new visuals, and made it easier to view on mobile. The one thing that may stand out though, is a BRAND NEW PRINT MOVEMENT VIDEO.

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One of the members of the PPA board of directors and established photographer, Mary Fisk-Taylor, M.Photog.Cr., CPP, ABI, API, shows the journey from photo session to print. The story clearly shows the impact that a print can have on a client's home and delves into the feeling it brings to the family.

This video beautifully shows the value of printing. It exemplifies how offering printed products can truly delight and evoke powerful emotions from your clients. At the same time, you can see the monetary value these products can add to your business. "I choose to offer and sell products that are not readily available in the marketplace," says Fisk-Taylor. These products give her an edge through unique materials that set her apart.

Watch the video and share it with fellow photographers. Nothing can get us back to printing but us. So it's time to start getting the word out there. "We need to print, people."
If you're not already a part of the PRINT movement, join today!


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